Steps to a Successful HOBY CLeW

Contact Meagan Jackson, Utah CLeW Director, as soon as you start planning. She’ll give you assistance and answer any questions. E-mail: memj9@yahoo.com or Cell Phone: 801-310-6341

I. Money and Fundraising

A. How much money is needed? (Don’t forget about cost for food, speakers, location, supplies, gifts for speakers, water, decorations, etc.)
B. How will we get that money?

1. Fundraising events (e.g. car washes)
2. Donations

a. Draft a letter to hand out to businesses explaining exactly what HOBY is and what you are planning. Emphasize that HOBY is non-profit (tax deductible)
b. Don’t be afraid to ask for a large amount. They will let you know if they can’t afford it.

C. Develop a budget and stick to it!!!!


II. Location, date, schedule

A. Where? (e.g. school, community center, park, etc.)

1. Book the location well in advance
2. Secure audio/visual equipment as needed

B. When?
C. How long will it last? all day? just morning or afternoon?

1. Draft a rough schedule, then tweak it and finalize


III. Theme

A. Possible ideas: Volunteerism, media, education, politics, career choices, entrepreneurship, etc.
B. Do you want to break the kids up into groups at all? Group names?


IV. Speakers

A. Panel

1. 3-4 people chosen based on the theme
2. Thank-you gifts

B. Keynote and/or motivational speaker

1. Reputation in community

a. Note: Some speakers charge for their time.

2. Have a topic for them and be able to give them the date, time, and place upon contact with them.
3. Don’t procrastinate this!!!!
4. Thank-you gift


V. Games

A. Icebreakers
B. Cheers
C. Leadership/teamwork games

1. Materials needed?

D. Possibly a service project

1. Materials needed?


VI. Food

A. Will you need to provide lunch or just snacks?
B. Always provide water!


VII. Recruiting

A. Number of schools participating?
B. How many students will be invited from each school?
C. Contacting the schools, most likely the sophomore counselor, well in advance

1. Be prepared to explain what HOBY is and answer questions they might have. Talk it up!

D. Release forms for students
E. Getting enough JC’s to staff the event


VIII. Supplies

A. Other items needed to make the CLEW a success

1. Name tags, programs, poster board (for signs, posters, etc.), markers, farewell packets, etc.


IX. Paperwork

A. Complete requested reports and send to CLEW Chairman
B. Secure Corporate Board approval, insurance coverage

• Things don’t have to be expensive to be good. An entire CLEW should be able to be put on for less than $500.


• Look within yourselves and friends for resources.